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The Estabishment Branch is part of the amalgamted branches in the O/o The Sub-Divisional Officer (C). It is primarily responsible to analyse the working conditions under which govt. servants, branches / departments operate, i.e. the financial, physical, material and human resources available to carry out their functions. In short, the branch is responsible for the coordination of general organization and management development activities in the Public Service achievable by implementation of a) Meghalaya F.R & S.R 1984. b) Meghalaya Civil Pension Rules 1983 c) Government Office Memorandum NO. PER(AR)154/78/147, dt.11.12.1984 and NO.PER(AR)154/78/157, dt. 30.11.1985 for employment on compassionate ground to the next of kin of the Government Servant while in service was abolish by Government vide office memorandum No._____________________, d) A.S. (Discipline and Appeal) Rules 1964 as adapted by the Government of Meghalaya.

The Sub Divisional Officer (C) is the Head of the Sub Division and is the Controlling Officer of all the branches of the Sub Division. He is empowered to delegate subject as per the restriction and condition prescribed by Rules and his power to any persons appointed by Govt.to assist him in the day to day work. To oversee the functioning of the office as a whole under his control including the duties and responsibilities of Subordinate officers, Staff for public authority and to exercise the power as may be delegated to him by Act/Rules. Assistant Commissioner(s) is/are appointed by the Government to assist the Sub Divisional Officer (C) regarding matter related to the office administration and any other works delegated.

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The Nazarat Branch is one of the amalgamated Branches in the office of the Sub Divisional Officer Civil Sub Division Sohra. Access to information under the Public Authority in Order to promote transparency accountability in the works of every public authority.

The main concern of the Nazarat Branch is pertaining to matters relating to the maintenance of the office building and Cherra Circuit House, Sohra, Maintenance of office Vehicles , Accounts matters and payment of Bills etc. The Nazarat Branch also deals with bills pertaining to Electricity, Telephone and ContingencyBills including maintenance of Office Building, Office Vehicles and Cherra Circuit House. Arrangement for seeking public participation is also part of its functions.

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Election Office is one of the organizations in the Set up of the office of the Chief Electoral Officer, but at the district / sub-district level the functioning of the Election Office is more of regulatory and statutory. It functions under the superintendence, directions and control of the District Election Officer.

Election office is listed as one of the statutory establishment in the district. Conduct of free and fair Elections and error free Electoral Rolls continue to remain the primary and priority areas of the Branch. Following announcement of revision schedules, public are periodically informed of the programmes of the revision of Electoral Rolls through press release, advertisements with which the public are called upon to :

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The Registration Branch is one of the administrative unit in the office of the Sub Divisional Officer (C) Office. The function of the branch is more regulatory and statutory. It functions under the control of the Sub Divisional Officer (C).

1. The Registration Branch is responsible for registration of documents like Mining Lease, Deed of Declaration, Lease Deed, Sale Deed and many others documents as per Regulation under the Indian Registration Act, 1908.


2. The Registration Branch is also responsible for the Registration of Marriage and others as per the regulation Under Section 3 of the Special Marriage Act, 1954 and Under Section 4 of the Meghalaya Compulsory Registration of Marriage Act, 2012. (Act No. 13 of 2012).


3. The Sub Divisional Officer (C), Sohra is the Sub Registrar / Marriage Officer / Marriage Registrar and is the controlling Officer of the branch. The Assistant Commissioner also functions as Sub Ordinate Officer responsible for examining all documents related for Registration.

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The Supply Branch is one of the Administration Organization in the Administration set up of the Sub-Divisional Officer(C) Office.

The function of the Supply Branch is to streamline functioning of the Targeted Public Distribution System (TPDS) for ensuring food security to the Targeted groups of families living Below the Poverty Line (BPL). To inform and impart knowledge to the general public on the consumers rights, the redressal bodies to settle the consumer’s disputes.

The Department of Food Civil Supplies & Consumer Affairs, in its endeavour to reach and serve the people of the State, has come up with many innovative and technological initiatives. It is the overall objective of the Department to bring about transparency in the Public distribution System (PDS).

The Act provides subsidized food grains to approximately two third of the State population. Entitlement and Prices of foodgrains under NFSA:

A. Priority households will be entitled to 5 kg. of foodgrains per person per month at a. Rs. 3 per Kg for rice. b. Rs. 2 per kg for wheat and c. Rs. 1 per kg coarse grains.

B. For AAY scheme, each family is entitled to 35 Kg per month at the same rates as above.

The foodgrain allocation under NFSA has been received by the Department from the Ministry of Consumer Affairs Food and Public Distribution, Govt. of India. The allotment is generated on a monthly basis and is allocated to all DCs and SDOs.

Out of the total 6465 villages from the SECC 2011 database, 6427 villages are covered under NFSA 2013. Some villages (38 No.s) did not fall under NFSA 2013. The reason is because the inhabitants of those villages are well-off and are excluded based on the Exclusion Parameters.

The list of beneficiaries identified under NFSA 2013 is taken from the Socio Economic & Caste Census (SECC) 2011 database by applying Exclusion Parameters. The Exclusion Parameters are different for Rural and Urban areas. For urban areas, Exclusion Parameters are taken from the Report of the Hashim Committee submitted to the Planning Commission in December 2012. For the rural areas, the Exclusion Parameters are taken from the Socio Economic & Caste Census Booklet for indentifying the Below Poverty Line in rural Areas issued by the Ministry of Rural development in July, 2011.

The eldest woman of eighteen years of age or above will be head of the households for issue of ration card, and if not available, the eldest male members is to be the Head of the household.

a. Tollfree Number 1967 is in place for citizens to lodge complaints or to find out information about the department. b. Citizens can also lodge their complaints online via Meghalaya Public Grievance Redressal & Monitoring System (megPGRAMS). The website is www.megpgrams.go.in) c. To address complaints from citizens the Department has identified Grievance Redressal Officers and Assistant Grievance Redressal officers at each District and Sub Division. d. An independent three-tier mechanism- District Grievance Redressal Officer (DGRO), State Food Commission and National Food Commission- to redress grievances relating to delivery of entitlement and related issues.

The Act provides for penalty to be imposed on Public servants or authority, by the State and National Food Commission if found guilty of failing to comply with the relief recommended by the District Grievance Redressal Officer (DGRO).

The population coverage is 50.87% for Urban and 77.79% for Rural. For Rural areas, the number of beneficiaries are 18,45,542 and for the Urban areas, the number of beneficiaries are 3,03,485. The total population coverage is 21,49,027.

Data of eligible beneficiaries as per NFSA has already been digitized and is available at http://164.100.128.97/MEGHALAYA_PDS/

It also implements the Welfare Scheme for SC/ST Hostellers and Vocational Training Centers and Supply of S.K. Oil at a subsidized rate to all the families in the Sub Division. To ensure the transparency and accountability in the system, Vigilance Committees has been constituted at the Fair Price Shops level.

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List of govt. wholesale dealers and the wholesale centre :

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The Excise Branch is one of the organizations in the administration set up of the Office of the Sub Divisional Officer Civil Sub Division, Sohra. The function of the Branch is under the Sub Divisional Officer Civil Sub Division, Sohra East Khasi Hills District. The Excise Branch has been notified as Public Authority under its Administrative Control namely- Sub Divisional Officer (Excise) Sohra Civil Sub Division, Sohra.

The main function of the Excise Branch lies in detection of Excise Cases. Prosecution of Cases Collection of Revenue from IMFL and processing of new license and renewal thereof. The Branch sees to the paper work and processes the report submitted by the Inspector in respect of case detection/inquires attending to public complaints of taking immediate actions. In respect of revenue collection, accounts and maintain on monthly reports and submitted to the Head of Department. The process of decision making starts with the matter being put up by the Assistant of the Branch to the next higher authority. The Controlling Officer who is the Sub Divisional Officer (Excise) Sohra Civil Sub Division, Sohra takes the final decision. Procedurally, the process of decision starts with the perusal of Dak by the Inspector of Excise and his endorsement therein. The case is processed further by the staff of the Branch and putting it up hierarchically to higher authority for final order. The Excise Branch is purely regulatory in nature and relevant provisions of law are strictly adhered to. Guidelines of the Government issued from time to time are being followed meticulously.

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